Our Services

RESIDENTIAL SALES

Contact Portfield Garrard & Wright Ltd to market and sell your property and we will provide.

1.  TECHNOLOGY – Your property will be seen by thousands of buyers on major property web portals like Rightmove, Zoopla, Property Live, and Vebra.   We were also the first agents in Doncaster to market our properties on the internet on our website over 15 years ago.

We feel that we have the best estate agency software on the market, helping our experienced negotiators match potential buyers to your property.

2.   COVERAGE – We now have additional offices in Tickhill and Rossington, supplementing our busy Doncaster town centre office.

3.   MARKETING AND PRESENTATION – A choice of professionally printed brochures to be given out to prospective purchasers. Professional photography producing a superb portfolio of photographs, presenting your property at its very best.   Compare our sales brochures with that of other agents.   We are trying to sell your property, which means a detailed brochure, with complimentary internal photos that are also accurate and fair.

4.   EXPERTISE – As independent estate agents with over 35 years experience of selling property in the Doncaster area, we are experts in your local area.  

5.  SERVICE – Exceptional customer service, openess, honesty and integrity are at the heart of our values.   We keep in touch, whether a sale has been agreed or whether we are still striving to sell your property.   We keep you informed ‘all the way’.   We follow up all viewings, giving you honest feedback and comments from potential purchasers.

6.  COMPETITIVE FEES – Our aim is to offer the highest level of service at the most competitive fees, to offer the best value for money selling service in Doncaster.

WE OFFER FREE VALUATIONS AND MARKETING APPRAISALS – PLEASE CONTACT US ON 01302 327341. WE WILL NOT LET YOU DOWN

RESIDENTIAL LETTINGS

We are ARLA Registered, RICS and NAEA certified.

Portfield Garrard & Wright have been successfully letting and managing properties in Doncaster and the surrounding areas for over 20 years.

We offer exceptional services and fairness and integrity for both landlords and tenants which are at the heart of our business.

Our main services are detailed below but if you require a bespoke package, let us know and we’ll see if we can accommodate.

We offer a fair rental appraisal at competitive prices.

Option 1 – Fully managed.

Included within this service is:

  • A rental appraisal, marketing and advertising a property (both press advertising and all website advertising, to let board and office displays.
  • Accompanied viewings.
  • Finding a tenant
  • Carrying out all necessary referencing procedures on the prospective tenant (with a rental guarantee option)
  • Drawing up the legal tenancy agreement
  • Registering the bond and associated administration.
  • Preparation of inventory.
  • Managing repairs and maintenance.
  • Managing rent collection including accounts and administration.
  • Serving relevant notices and dealing with rental renewals
  • Notifying utilities of change of tenants and meter readings.

Option 2 – Let only service.

Included within this is:

  • All advertising including boards, local advertising and listings on national websites.
  • Finding a tenant
  • Accompanied viewings
  • Carrying out all reference procedures and credit checks on the prospective tenant
  • Drawing up the tenancy agreement
  • Notifying the utilities of the change of tenant and meter readings

In this instance once a tenant has moved in, we would normally have no further dealings in terms of rental collection or maintenance.

This is only a very brief synopsis to cover the basics. For more information, please arrange a free rental valuation and appraisal on Doncaster 01302 327341 or contact us via e mail office@portfieldgarrard.com.

TENANTS FEES

SINGLE APPLICANT FEE
£180.00
JOINT APPLICANT FEE
£270.00
THREE OR MORE APPLICANTS
£360.00
GUARANTOR APPLICATION
£90.00

(All fees are inclusive of VAT)

This is a fee that we charge to all applicants once an application is received. It includes the carrying out of financial credit checks, obtaining references from current or previous employers/landlords and any other relevant information to assess affordability.

Interest may be charged on unpaid rent/returned payments at the rate of 6% per annum calculated from the date the payment was due up until the date payment is received.

If a tenant requires a reference providing a charge of £30 including VAT will be required beforehand.

Once the application forms and fee are received the property is reserved for you while the references are being carried out and all other viewings suspended. Should you withdraw from the application or your application is declined for any reason the fee is non-refundable. The fee would only be refunded if the withdrawal was instigated by the landlord.

In accordance with RICS regulations, Portfield Garrard & Wright Ltd operate a Complaints Handling Procedure. Any complaint should be sent in writing to the company's registered office addressed to the senior director.

If a complaint cannot be resolved by the company's Complaints Handling Procedure, there is a redress mechanism to the (TPO) or the Surveyors Ombudsman Service (SOS) for individual complaints or the Surveyors Arbitration Scheme (SAS) where the complaint is a business.

We pride ourselves as being a member of the TPO Scheme (www.tpos.co.uk). Any information you require please let us know.

Portfield Garrard & Wright Ltd will endeavour to acknowledge a complaint within 7 days of receiving same and to respond fully within 28 days of the receipt of the complaint.

Further details of the Complaints Handling Procedure can be obtained by contacting the company’s registered office.

Client Money Protection (CMP) is provided by RICS

FEES TO LANDLORDS

FULLY MANAGED SERVICE:

  1. We will prepare the necessary tenancy agreement in respect of the lettings and will ensure that all necessary notices under the Rent Acts or Housing Acts are served on the tenants prior to commencement of the tenancy and at the termination.
  2. In consideration of our agreeing to manage the letting of the above said property on behalf of yourselves we will be entitled to a commission of 12 % including VAT of the gross monthly rental, to be deducted by ourselves each calendar month. The rent will be per month.
    1. The services we provide for managing the property on your behalf are:
      (a) Receipt of rent on your behalf and accounting to you.
      (b) Reminding tenants and advising you if the rent falls into arrears. Advising as to enforcement/collection processes and notices (if a notice to quit and possession proceedings are required we will instruct solicitors on your behalf with your prior approval at the time).
      (c) Periodic inspections of the property which will normally be after 3 months, 6 months and thereafter 6 monthly subject to being allowed access by the tenant.
      (d) Advising you of any required repairs and with your prior approval* arranging work to be undertaken. *(save for emergency repairs).
      (e) Dealing with tenant enquiries and generally reporting to you.
  3. A bond will be charged to the tenant as insurance against any defect or damage which may result from mis-use of the property. The bond will be held in the Deposit Protection Scheme and returned to the tenant on his departure subject to the property being in a satisfactory condition.
  4. A setting up charge of £270 including VAT will be made for each new tenancy agreement, covering costs of: Preparing tenancy agreements and serving relevant notices, informing the relevant utilities of change of tenants, preparing inventory list (depending on size of property) and checking out inventory lists, taking up references and covering key accompanied viewings.
  5. Every month we will pay to you the net amount of rent held by ourselves in respect of the letting of the said property, less our commissions as herein before mentioned and the cost of any repairs specifically authorised by yourself.
  6. The landlord confirms that the buildings and contents (where necessary) of the property are suitably insured including liability to the tenant or any occupiers or visitors to the property arising (without limiting the same) from the condition of the property or contents.
    1. The Landlord acknowledges and confirms that Portfield Garrard & Wright are acting as the Landlords’ agent only and have no liability for any claim arising from the condition of the property or its contents.
  7. The landlord verifies he/she has received all consents necessary in order to let the property.
  8. Should the need arise for the agency agreement to be terminated, 1months notice can be served prior to the end of a tenancy agreement by either party.
  9. In the unlikely event that the landlord needs to take a tenant to court over non payment of rent or in order to obtain vacant possession, all legal and court costs are to be borne by the landlord. We reserve the right to charge for any requests we feel are outwith the management service while court proceedings are in process.
  10. We reserve the right to charge for redirection of mail if requested & for overseas telephone calls or correspondence.
  11. Should this agency agreement be terminated prior to a suitable tenant being found, we reserve the right to charge for any reasonable advertising costs incurred.
  12. EPC – Please note it is a legal requirement that an EPC is delivered ahead of marketing your property. We can help if you require. A charge of £60.00 inclusive of VAT is payable.
  13. You do have a right to cancel this agreement in writing a period of 14 days from the start of this agreement.
  14. Portfield Garrard & Wright will not be responsible for any costs in relation to late payment or non payment of rent by the tenant or other parties.
  15. LET ONLY SERVICE: 12% including VAT of the gross rent for the term of the tenancy (subject to minimum fee of £420 including VAT). An inventory will not be included as part of the service but can be supplied from £90 including VAT depending on the size of the property or by a professional company, if required, at an extra cost (please ask for details).
  16. It will be the landlord’s responsibility to register the bond with an approved bond protection scheme.
  17. In accordance with RICS regulations, Portfield Garrard & Wright Ltd operate a Complaints Handling Procedure. Any complaint should be sent in writing to the company’s registered office addressed to the senior director.

If a complaint cannot be resolved by the company’s Complaints Handling Procedure, there is a redress mechanism to the (TPO) or the Surveyors Ombudsman Service (SOS) for individual complainants or the Surveyors Arbitration Scheme (SAS) where the complainant is a business.

Portfield Garrard & Wright Ltd will endeavour to acknowledge a complaint within 7 days of receiving same and to respond fully within 28 days of the receipt of the complaint.

Further details of the Complaints Handling Procedure can be obtained by contacting the company’s registered office.

We pride ourselves as being a member of the TPO Scheme (ww.tpos.co.uk). Any information you require please let us know.

Client Money Protection (CMP) is provided by RICS.

LAND & NEW HOMES

Portfield Garrard & Wright have been successfully selling land and new homes in the Doncaster and surrounding areas for over 20 years. We have acted for and advised national plc builders, like Persimmon Homes, Taylor Wimpey, and Ben Bailey Homes, as well as assisting on part exchange enquiries and valuations.

We have also offered a bespoke service for our local and regional developers on smaller sites and individual 'grand design' new builds. Our marketing is comprehensive and designed to specifically meet the clients individual needs. From bespoke brochures, signage and other marketing material as well as wide spread internet listings on the UKs leading web portals. This is supplemented by co-ordinated newspaper advertising with some of our clients developments having on site negotiators or show homes, whilst others are available to view by appointment.

Portfield Garrard & Wright offer expert and independant advice, on all aspects of the planning process, working closely with local planning consultants, architects and architectural technicians.

Whether you need advice on a single building plot or multi unit development, please contact us today on 01302 327341.

SURVEYS

Understanding surveys can be quite daunting if you don’t know which survey to have, whether you are buying a terrace house to a stately home.

We aim to provide the right advice and guidance in helping you make the correct choice of survey.

We undertake all types of survey and valuations for a variety of purposes including:

  • Purchasing a property whether its a mortgage valuation, to a homebuyers, or building survey.
  • Matrimonial dispute
  • Probate
  • Development appraisal
  • Commercial
  • Expert Witness
  • Boundary disputes 

Our valuers have worked in and around the Doncaster area all their lives, bringing together a huge and vast local knowledge and expertise.

Our valuers are Chartered Surveyors, governed by RICS and pride themselves on professionalism, integrity and a first class service.  We try to tailor your needs with competitive quotes giving you the best advice and service available.

Call for either an informal discussion or quote on any of your valuation requirements.

Please contact our survey department on Doncaster 01302 327341